Capital Committees and Board of Trustees
After the submission of the Long-range Plan, each of
the capital committees then utilize appropriate portions of the
Long-range Plan, plus the more day-to-day and month-to-month
needs and project requirements which impact their areas of responsibility,
in order to prepare their one-year budgets and their five-year
financial needs forecasts. At the same time, the Board of Trustees
also prepares a one-year
budget and five-year financial forecast for those projects
it sees as important.
Director of Operations. The capital committee budgets and
forecasts are given to the Director of Operations, who is responsible for coordinating
the work of the capital committees and reaching agreement on a final version
which is acceptable to the capital committees. The Director of Operations is
to give the final version to the Board
by July 31 each year.
Budget & Finance Committee. The Board
evaluates the capital committee reports from the Director of Operations and
the requirements of the Board of Trustees in light of the Long-range Plan, the
amount of money required to carry out the planned projects, and the methods
and time frames required for raising the money in order to reach
a final version of the one-year budget and the five-year financial forecast
which is economically sound and practical.
Final Version of the Budget and Financial Forecast. The final version must be completed in time for preparation,
printing, assembly and mailing of educational materials and ballots,
so the ballots can be counted at the December regular business meeting.
Vote of the Membership. The Treasurer presents
the final version to the Board, who is responsible for presenting
it to the membership for a paper ballot vote.