Ponderosa Community Club
SPECIAL EMERGENCY BOARD MEETING MINUTES
August 20, 2011 10:30 a.m. – at the Clubhouse
Board Members Attending:
- Jeanne Whitlow – President – via teleconference
- Vern Little – Vice President – via teleconference
- Daryn Wilbur – Operations Director
- Stan Morgan – Treasurer – via teleconference
- Claudia Kuniholm – Secretary – via teleconference
- Mary Cox – Association Manager
General Members Attending: 4 Members
The meeting was called to order at 10:30.
10:31 a.m. Salute the Flags
10:33 a.m. Results from Executive Session Discussion - The discussion was about possible engineers for the water project. There were concerns about Bill’s lack of errors and omissions insurance and bonding as well as the longer timeline if Bill Schmidt were to remain the engineer. In order to start with an alternative plan now, an emergency meeting was called. Mary discussed the water project with other engineering firms and found out that we could complete the water project in a much tighter timeline. Another concern was that the current surveying firm could not do the job as quickly as we had needed. The board would like to move forward with another engineering firm to expedite the process so that we can take advantage of the economy and speedier project completion. It is the hope of the board to keep Bill on as a consultant to the project. The engineering portion of the project needs to be completed regardless of the vote of the members in regards. Motion was made to proceed with RH2 Engineering with a not to exceed clause of $279,000 to accomplish the water project design. Vern moved/Jeanne seconded. Discussion from the floor continued. All approved.
10:48 a.m. Fire Department Improvements – The fire department is planning to make some improvements at their site. The plan is to put in a bigger apron with an appropriate drainage system. Motion to accept the new and improved pad and with their drainage plan based on Henry’s suggestions. Vern moved/Claudia seconded. All approved.
10:50 a.m. Lawson Easement – Motion to accept the easement as presented for Lot 8, Block 8 Fifth Edition in regards to the Septic System that has been on the Ponderosa property for many, many years. Vern moved/Claudia seconded. All approved.
Questions from the floor were addressed.
10:53 a.m. ADJOURN