Ponderosa Community Club
SPECIAL BOARD MEETING MINUTES
June 21, 2013 1:30 p.m.
Board Members Attending:
- Daryn Wilbur – President
- John McRoberts – Vice President
- Stan Morgan – Treasurer
- Bill Ham – Secretary
- Mary Cox – Association Manager
Board Members Absent: Vern Little
General Members Attending – 4. PCC Staff Attending – Ken Severance and Geno Alejo.
Repairing Paved Roads Project
Three bids were received and reviewed by the Board. Bids were received from Central Washington Asphalt, Granite Construction, and Tommer Construction. Our construction manager, Dan Howell of Forsgren Associates recommended selecting Granite Construction, who was the lowest responsible bidder using CRS-2P oil and ½ inch aggregate. Discussion occurred on using HFE 150 vs. CRS-2P. Dan recommended CRS-2P because it would provide a better product and give PCC the best product for the money.
Motion by Stan to award the chip sealing contract to Granite Construction for the bid price of $198,990.62 including sales tax. This is subject to successful completion of all contract documents and requirements. Mary Cox, Stan Morgan, or Daryn are authorized to sign the contract on behalf of the Ponderosa. Second by John. Vote 4-0. Motion approved.
Real Estate Issue at 22405 Shetland
- Motion by Stan to grant a variance on the PCC walkway easement on 22405 Shetland. The variance would allow the owner to build up to the edge of the easement which is 5 feet from the property line. In the future, if snowfall becomes a trail issue, we would require the owner to install snow locks on the roof. Second by John. Vote 4-0. Motion approved.
Adjourn to Executive Session 2:06 pm
Meeting reconvened at 2:25 pm
Meeting adjourned at 2:25pm