Ponderosa Community Club
Our Mission: The Ponderosa Community Club's mission is to create and maintain a safe and welcoming community which enhances recreational and residential living through active membership participation, visionary leadership, and commitment to sustainability and harmony with the natural environment.


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Ponderosa Community Club

Special Board Meeting Minutes
March 19, 2013 7:00 p.m. – Via Phone

Board Members Attending:

  • Daryn Wilbur – President
  • John McRoberts – Vice President (Absent)
  • Vern Little – M&O Director
  • Stan Morgan – Treasurer
  • Michele Carter – Secretary
  • Mary Cox – Association Manager

General Members Attending: 1

The meeting was called to order at 7:10 p.m.

7:10 p.m. – To Amend Extend RH2 Construction on the Water Project

  • Daryn asked for a motion to amend October 13, 2012 board meeting minutes to include extending RH2 construction management and inspection on the water project (this motion was inadvertently omitted from the original minutes) - Vern moved, Michele 2 nd, all in favor.

7:12 p.m. - Repair of Paved Roads

Rough estimate for an engineer to look at is approximately $16,000.00 for 100 hours of planning. We would like to do some of the planning ourselves.

  • Member, Greg Selstead, has experience in this type of work. Mary will contact him and Jesse Perrault to figure out a Specs, Vicinity Map of what roads are needing chip seal and what all involves

7:22 p.m. - Storm Cleanup and Greenbelt Thinning

  • Mary presented Altel’s (Martin Stoller) updated estimate for thinning as well as red slash storm cleanup.
  • Mary spoke with Doug Pendleton prior to the meeting and spoke on his behalf, as he was unable to attend.
  • Doug reported the DNR cost-sharing permit has been approved. We should receive the documentation by end of this week. Our understanding cost share is 50/50.
  • As soon as we have the permit, Altel’s can begin work.
  • Doug noted there was not enough funding to thin all sections at this time. He suggested thinning sections #6 and #11 because they have not had much, if any, thinning in the past, and they have a high density of structures.
  • Daryn ask for accept motion to approve the $14,770 proposed by Doug to remove the red slash, and to thin sections #6 & #11, contingent on 50/50 cost-sharing split specified in the documents from DNR. PCC will fund $6000 from the M&O General Budget and $1385 from Watershed, for a total of $7385 from PCC.Vern moved, Stan 2 nd, all in favor.
  • Sales tax is included in the estimates.

7:35 p.m. - Discussion of hiring a CPA for a few hours to review our 2011 water loan funds and payoff options.

  • The purpose of the review is to maximize PCC interest earned and minimize costs.
  • Over the life of the loan, PCC will pay approximately $4.2 million to the State of WA for loan repayment & interest.
  • Daryn ask for accept motion to hire a CPA for to review water fund loan and payoff options for no more than 4 hours/$400. – Vern moved, Stann2nd, All Approved.

7:47 p.m. - ADJOURN

  • Daryn ask for accept to motion adjourn - Vern moved, Stan 2 nd, all in favor.

 

 

 

 

 

 


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Ponderosa Community Club
21100 Cayuse Leavenworth, WA 98826 secretary@ponderosacommunityclub.org
Washington State, USA

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