Ponderosa Community Club
Our Mission: The Ponderosa Community Club's mission is to create and maintain a safe and welcoming community which enhances recreational and residential living through active membership participation, visionary leadership, and commitment to sustainability and harmony with the natural environment.

Association Manager


Governing Documents



Ponderosa Community Club

Special Board Meeting Minutes
March 19, 2013 7:00 p.m. – Via Phone

Board Members Attending:

  • Daryn Wilbur – President
  • John McRoberts – Vice President (Absent)
  • Vern Little – M&O Director
  • Stan Morgan – Treasurer
  • Michele Carter – Secretary
  • Mary Cox – Association Manager

General Members Attending: 1

The meeting was called to order at 7:10 p.m.

7:10 p.m. – To Amend Extend RH2 Construction on the Water Project

  • Daryn asked for a motion to amend October 13, 2012 board meeting minutes to include extending RH2 construction management and inspection on the water project (this motion was inadvertently omitted from the original minutes) - Vern moved, Michele 2 nd, all in favor.

7:12 p.m. - Repair of Paved Roads

Rough estimate for an engineer to look at is approximately $16,000.00 for 100 hours of planning. We would like to do some of the planning ourselves.

  • Member, Greg Selstead, has experience in this type of work. Mary will contact him and Jesse Perrault to figure out a Specs, Vicinity Map of what roads are needing chip seal and what all involves

7:22 p.m. - Storm Cleanup and Greenbelt Thinning

  • Mary presented Altel’s (Martin Stoller) updated estimate for thinning as well as red slash storm cleanup.
  • Mary spoke with Doug Pendleton prior to the meeting and spoke on his behalf, as he was unable to attend.
  • Doug reported the DNR cost-sharing permit has been approved. We should receive the documentation by end of this week. Our understanding cost share is 50/50.
  • As soon as we have the permit, Altel’s can begin work.
  • Doug noted there was not enough funding to thin all sections at this time. He suggested thinning sections #6 and #11 because they have not had much, if any, thinning in the past, and they have a high density of structures.
  • Daryn ask for accept motion to approve the $14,770 proposed by Doug to remove the red slash, and to thin sections #6 & #11, contingent on 50/50 cost-sharing split specified in the documents from DNR. PCC will fund $6000 from the M&O General Budget and $1385 from Watershed, for a total of $7385 from PCC.Vern moved, Stan 2 nd, all in favor.
  • Sales tax is included in the estimates.

7:35 p.m. - Discussion of hiring a CPA for a few hours to review our 2011 water loan funds and payoff options.

  • The purpose of the review is to maximize PCC interest earned and minimize costs.
  • Over the life of the loan, PCC will pay approximately $4.2 million to the State of WA for loan repayment & interest.
  • Daryn ask for accept motion to hire a CPA for to review water fund loan and payoff options for no more than 4 hours/$400. – Vern moved, Stann2nd, All Approved.

7:47 p.m. - ADJOURN

  • Daryn ask for accept to motion adjourn - Vern moved, Stan 2 nd, all in favor.







Board Minutes

Meeting Agendas



Long Range Plan

Ponderosa Community Club
21100 Cayuse Leavenworth, WA 98826 secretary@ponderosacommunityclub.org
Washington State, USA

Copyright 2003 Ponderosa Community Club All rights reserved.
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