Ponderosa Community Club
ANNUAL MEMBERSHIP MEETING MINUTES
May 28, 2016, 10:00 a.m. at the Ponderosa Clubhouse
Board Members Attending:
Daryn Wilbur – President
Ken Paauw – Vice President
Doug Barga – Director of Operations
Shannon Stithem – Treasurer
Tim Abel - Secretary
Brad Ulrich – Association Manager
General Members Attending: 87
The meeting was called to order by Daryn at 10:00 a.m.
10:05 a.m. Welcome Statement – President Daryn Wilbur welcomed all members, gave tribute to all Veterans on this Memorial Day weekend, then handed the microphone over to Fire Chief Mick Lamar to address the recent string of fires in the Ponderosa. The Fire Marshall wanted to set everyone’s mind at ease by reporting these were not the work of an arsonist. He reminded everyone to build defensible spaces around our homes, sign up for the Firewise Program and encouraged everyone to contact the Fire Department to receive FREE smoke detectors with 10-year lithium batteries in them. Chief Lamar received multiple praises for the work they did on these fires. He reminded all members that, as of June 1st, outdoor burning of yard waste is prohibited. Campfires are still allowed (legally described as a fireproof ring less than three feet in diameter which extends all the way down into mineral soil with at least three feet of clearance around it). Other items mentioned: fire permits are no longer issued/required. The fire sirens are still operational but now only used for evacuation broadcasts. Please don’t park in front of hydrants. Do not leave sprinklers running during fire events.
10:10 a.m. Volunteer Appreciation – President Daryn Wilbur expressed the Boards’ gratitude for all the people who volunteer to keep the cost of running the Ponderosa down and making the area we live in all the better. Round of applause to all mentioned!
10:14 a.m. Committee Reports
- Treasurer - Shannon Stithem reported we are sitting at 33% of the budget year and right on target.
- Director of Operations - Doug Barga reported the chip sealing project is proceeding on schedule. Also, ditches are being cleared and new culverts being installed.
- Watershed Committee Chair – Doug Pendleton presented the long-awaited and much anticipated Master Trail Plan to members. This is the detailed, comprehensive look at the current status of our greenbelt system/trails and direction for the future. With the help of Jim Reynolds, his landscaping equipment and crew, trails have been improved to accommodate all levels of ability and encompass multiple uses (i.e. mountain biking/hiking/snowshoeing, sledding, etc…). Doug presented the Firewise Plaque awarded to the Ponderosa, designating our community as an official Firewise Community. He encouraged all members to sign up for this Firewise Program, get the free assessment and get your property ‘Firewise-d’. Sign-up sheet in the Ponderosa Office. Also passed around among the members was a sign-up sheet for Trail Crew work parties: June 18th, 8-12 a.m., July 16th, 8-12 a.m., and August 20th, 8-12 a.m. Contact Doug if you’d like volunteer to take part on one or all of these dates.
- Vice President - Ken Paauw – reported on dues comparisons to other private communities. His findings were that our roads, being private, account for the roughly $250 difference in annual HOA dues of these other place. He reported he would like at least three more developments to finalize the report with the hopes of finding a private community with private roads for a more accurate comparison. A community member raised the issue that our county taxes should be lower if Ponderosa members are paying for our own roads. Management philosophies were also discussed with most attending members expressing support for the cost of the additional amenities.
- RH2 Dispute – President Daryn Wilbur reported the RH2 suit is still under litigation and can’t be discussed. We are hoping for a trial date soon.
- Update On Saddle Property –Petition was passed around for property owners to sign. This will convert the property from a saleable lot to greenbelt. The county requires a 50% + 1 of membership to get this passed. If passed, this will save the Ponderosa around $1000 in property taxes annually. Attendance at the meeting was not near enough to get this passed. If you have not had a chance to sign this petition, check with Brad in the office and add your name to this petition.
- Light Pollution - Light Trespass! This is a Chelan County law, folks. We enjoy our night sky in the Ponderosa. It is just one of the many quality-of-life facets of living here in our beautiful community. Please keep your yard light to yourself. Many alternatives and modifications are available. Motion sensors or automatic lights are awesome! Shields will knock down that light before it can flood into a neighbor’s property. Check around for other ideas.
- Street Signs – All street signs, except those on Camp 12, will be replaced with matching, reflective signs which will be more visible at night. Members mentioned people travelling the wrong way on our one way streets. Daryn reminded all members that no one, not even residents on Welch, are not permitted to cut up the wrong way on either of our one-way streets, Palomino or Colt.
- Web Cam – will happen soon!
11:10 a.m. Ballot Results
- Introduction of New Board Members: Ken Paauw (120 votes) and Louis Kimmel (86 votes) All Board Members, new and returning, signed the Code Of Conduct.
11: 21 a.m. Members Open Floor Questions
- Property owners allowed to install pressure reducers on water lines beyond the water meter only.
- New plow truck – purpose and prognosis discussed
- Possible cleanup of Ponderosa property on the corner of Appaloosa and Camp 12.
- Outgoing President Daryn Wilbur was warmly honored for his years of service.
11:51 a.m. Adjourn
12:01 p.m. New Board Executive Session – Determine Board Positions
NEW President – Ken Paauw
NEW Vice President – Doug Barga
NEW Director Of Operations – Louis Kimmel
Treasurer – Shannon Stithem
Secretary – Tim Abel
12:14 p.m. Adjourn