Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding status of the burn ban, smoke from wildfires, the water system upgrade project (schedule and plans), condition of the roads after construction (bumpy and dust), bears, dogs wandering around loose, water quality, plat maps, and referrals for tree fellers, plumbers, and HVAC service people.
- Members have reported stolen items: weed eater on Appaloosa, propane tank on Saddle, gasoline cans and gasoline on Spur. The members reported the thefts to the Chelan County Sheriff. If you see suspicious activity, please call the Sheriff by dialing 911.
- There have been many complaints about dogs running loose in the Ponderosa. This is a violation of Chelan County ordinances. Dogs are to be with their owners (leashes are not necessary, but the dog must be “under control” of the owner) or on their private property.
- Some members have reported aggressive dogs and barking dogs to the Chelan County Sheriff.
- Dog owners: Please take responsibility for your pets and be respectful of your neighbors.
- The bears are still here! Please don’t feed them by leaving your garbage can out.
Water System Upgrade to New DOH Regulations and Fire Protection (details of dollar amounts and other specifics can be found in the Board Meeting Minutes and monthly financial reports.)
- KRCI issued a new construction schedule which has October 29 as the project completion date.
- The construction schedule and FAQ’s are available on the website, bulletin board, and at the office.
- The KRCI road finish crew has completed all the roads in the lower Ponderosa except Stirrup, Colt, and Palamino. The intersections are not yet complete – they are being modified with the removal of the traffic triangles.
- The plan for the roads is as follows:
- KRCI will bring in their “road finish” crew which will grade, gravel, water, roll, and compact all the roads, as needed. Gravel and paved.
- Ditches will be reestablished.
- The paved roads will not be chip sealed this year – that will occur next spring/summer. It will be too cold to chip seal when construction is complete, and this will allow the roads to settle over the winter.
- There will be a bid process for chip sealing and funding will come from the water project loan.
- Clean-up along the roads and around the water vaults is not yet complete. KRCI will do clean up and resolve issues before the end of the project.
- There is a to-do list of issues that have been reported by members.
- The damaged mailbox kiosk on Colt will be replaced.
- The Archaeological Monitoring draft report was completed – no Native American or historic cultural artifacts were found along Saddle Road.
- Contract Administration – Prepared two reimbursement requests from the State of WA.
- Water tests are conducted before the new water mains and services are put into service. Water samples are taken to the labs in Wenatchee for testing. If tests are not satisfactory, the new water mains were purified multiple times which involves flushing, chlorinating, and retesting. All tests must be satisfactory before the new water mains and services are connected to any member properties/homes.
- KRCI has submitted “claims” for additional costs and additional days. The Board and RH2 have reviewed and responded.
- Ken and Geno have completed the installation of water meters and transmitters on Lariat.
- The pine trees which created a natural barricade at the end of Stetson had to be removed for the water project. A new barricade will be installed at the end of the cul de sac. Also, steps will be taken to minimize the erosion on the hillside between the Stetson cul de sac and Lariat cul de sac.
Water System Maintenance and Operations
- The monthly coliform water sample tested positive for coliform and negative for e. Coli. Monthly results are sent to DOH. More information can be found in the letter which we sent to all members in late September. Info is also on the website.
- Power outages and lightning on three different occasions caused damage to transmitters, which were replaced.
- The lightning storm was on September 8; this was the same large storm which caused the wildfires.
- A significant leak occurred in the booster pump station which damaged transmitters. The leak was fixed the transmitters replaced.
- Turned water off/on for homeowners, as needed.
- At the end of September, the two water reservoirs were inspected, cleaned and repaired. The DOH recommends this be done every 3-5 years; our last inspection was 2008.
- It’s an interesting process. We use a company which specializes in this work. A diver wears a wetsuit, hood, gloves, mask, and booties, is disinfected, and swims around in the reservoir!
- They make a video of the tank, vacuum any sediment from the bottom, and repair corrosion (usually with epoxy.)
- They provide a detailed report, with photos and drawings.
- Their preliminary report is that the reservoirs are in good condition, except for the 6 inches at the bottom. The final report will contain more specifics and recommendations.
Swimming Pool and Building and Grounds
- The pool closed for the season after Labor Day, as usual.
- Fertilized the ballfield. Maintained the grounds.
- Cleaned the clubhouse for social events and rental groups.
- Made minor repairs to the Clubhouse bathroom.
- The chimney in the Clubhouse was inspected and cleaned.
- The pool, bathrooms, and grounds will be winterized in early October.
Roads and General Operations
- The road to the upper reservoir was graded and compacted. Last year, this road was graveled.
- KRCI has water to dispose of when they flush the new water mains – they are using this water our roads.
- Purchased rear tires and chains (front & rear) for the backhoe.
- Worked with Doug Pendleton on issues and preparation for implementing the Forest Stewardship Plan. Timeframe for implementation is either winter 2012 or winter 2013.
- Organized a meeting with Richard Schellhaas, Tom Bartlett, and Chelan County Public Works to review the area along Camp 12 Road between the reader board and Thoroughbred Lane. One or two short spur roads will be created from the greenbelt to Camp 12 Road to remove the logs. The roads will be restored to a native state when the logging is complete.
- Assisted Doug Pendleton and Pam Nicklas in ordering “bugs” to eat noxious weeds in the greenbelts. The bugs will be delivered in the spring.
- Coordinated with Pam Nicklas to oversee the brush removal by Bonneville Power Administration (BPA) under the power lines. Thank you, Pam. The contractor had to stop work because of the Chelan County burn ban.
Financial Reporting and Management
- Each month, we complete and post the monthly financial reports; we make federal tax payments and transfer funds to specific accounts as the Bylaws require; and we review the Ponderosa financial reports with the PCC Board of Trustees Treasurer, Stan Morgan.
- Provided year-to-date expense information and budget information to committees, in preparation for 2013 budget. This included an analysis by Chelcie of clubhouse rentals, clubhouse social event use, revenue, and costs over the past 2 years.
- The budget will be finalized at the Oct 13 Board Meeting.
- Prepared the draft ballot with the budget for review by the Board.
- Second half dues deadline was July 15 th. Proceeded with the delinquent dues process – water shut off may occur at 60 days past due.
Support to the Board of Directors and Committees
- Prepared for and attended the Board Meeting on September 1 and an executive session conference call on September 12.
- Updated Vern Little, Director of Operations, on a regular basis.
- Attended the Paving the Gravel Roads Committee meeting on Sept 22. Provided information on roads and financials.
- Chelcie updated the Board Member Handbook for new Board member, Michele Carter.
- Worked with Rose Ann Roberts, webmaster, to add new information to the website.
- Mary was on-call for two weeks of jury duty, which included one day in Wenatchee for a trial.