Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities for September are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding water system upgrade project, future road paving, fire permits, status of burn ban, water leaks, dust control, smoke from the USFS slash burning, gas theft from snowmobiles, swimming pool cards, and septic drain field setback requirements.
- The security firm patrolled on Labor Day Weekend and enforced Ponderosa rules.
Swimming Pool, Buildings & Grounds
- The pool remained open through Sept 10, one week longer than usual, due to the warm weather. The pool closed for the season on Sept 11. Pool phone was disconnected. In October, the pool and bathrooms will be winterized.
- Thanks to Lorelie Olson, and the Buildings & Grounds Committee, for weeding and raking the parking lot garden, park, pool garden, and playground area.
- The new ball field was improved by aerating, adding peat moss, reseeding thin areas, and fertilizing.
- The chimneys in the Clubhouse and caretaker house were inspected and cleaned.
- Replaced two non-functioning service valves on Saddle.
- Installed a new impeller on one of our two booster pumps. Booster pump is back in service.
- Repaired water system controls which caused an outage in late September.
- Conducted the weekly review of water system.
- Conducted monthly water quality tests and reported the results to DOH.
- Turned on/off water for homeowners, as needed.
- Applied more dust control on roads.
- Filled the sand shed with sand for use this winter.
- Added gravel to Lariat to improve the road base, as specified by our engineer. This is in preparation for future paving.
- Patched Camp 12 Road at the top of Colt which was dug up to fix a water main leak.
- The Board reviewed and selected a tentative solution for the drainage situation which results in excess water at Stirrup and Arabian.
- Mary will review the proposed solution with affected homeowners and report back to the Board.
Water System Upgrade to New DOH Regulations and Fire Protection
- Ballots were counted by the election committee at the Sept 10 Board meeting. Both ballot measures passed approving the loan for the water system upgrade and paving the roads.
- Bill Schmidt met with Chelan County engineers and planners on multiple occasions regarding permits, road repair, environmental review, and tree removal.
- RH2 engineering was involved with planning for surveying and State of Washington requirements.
- The surveyors have completed all the surveying except for a small portion near south Camp 12 Road. Please leave all stakes in place – thank you!
- Worked with State of Washington on the water loan contract. All pre-contract signing requirements have been completed except for two easements. These are between PCC and members to allow location of the new water main.
- Opened a new bank account for the water loan funds at Wells Fargo Bank.
- A cultural resources assessment was conducted by a consulting firm as part of the Cultural Review Process Section 106 required by State of Washington.
- Completed and recorded an easement for the water main on Riata.
- Copies of water project documents and maps are available in the office for members to review.
- Reviewed the draft Forest Stewardship Plan developed by the forest consultants.
- Met with the Watershed Committee chair to discuss 2012 projects and budget.
- Chelan County Natural Resources Dept and the Watershed Committee are coordinating with interested members for October riparian plantings.
Financial Reporting and Management
- Met with Director of Operations to discuss 2012 budget.
- Met with the Treasurer to review August financials, the 2012 budget, and the 2012 audit.
- Improved the monthly M&O Report to include a column listing any M&O Reserve expenditures by line item.
- Made federal tax payments and transferred funds to specific accounts as the Bylaws require.
- Sent 60 day past due letters to delinquent members and collected dues.
- Filed a lien for one property more than 90 days past due.
Support to the Board of Directors, Committees, Ombudsman, and Fire Department
- Prepared for and attended the September 10 Board Meeting.
- Provided documentation and information to the Board, as needed:
- For real estate issues – worked on four (4) issues.
- Completed and recorded a septic drain field easement.
- For the Bylaws Revision project – updated the Bylaws as directed by the Board. Reviewed questions with our attorney.
- Updated Daryn WiIbur, Director of Operations, on a weekly basis.