Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities for September are listed below.
- Responded to homeowner’s calls, emails, and office visits on the status of the burn ban, bears, dogs running loose, barking dogs, driveway easements on Ponderosa property, dead trees, dirt bikes speeding, webcams, fishing rules, and gravel road maintenance.
- The Fire Department lifted the burn ban in the Ponderosa.
- Bears are still active in the Plain/Lake Wenatchee area. The Department of Fish & Wildlife (DFW) strongly encourages homeowners to remove sources of food. Garbage cans should be stored inside a structure and should be put out Monday morning, not the night before. Be aware we live in an area with wild animals and take appropriate precautions. You can call the DFW with concerns.
- For those who fish, the fishing season for the Wenatchee River is as follows:
- The Wenatchee River is closed to fishing from the Hwy 2 bridge at Leavenworth to Lake Wenatchee except for the Dec 1 – March 31 Whitefish Season. Daily limit 15 Whitefish only. For more information, contact the DRW.
Sport Court Update – Buildings & Grounds Capital Improvement
- The sport court is complete. Thanks to Bob Melson of the Buildings & Grounds Committee for managing the project. Henry and Ken finished the final grading around the sport court, made pole standards at mid-court for the pickleball or badminton net, and placed the old basketball standard nearby, giving a third basketball hoop.
Pool and Grounds
- At the request of the Buildings & Grounds Committee, we removed the signs from the trees in the park area and consolidated them onto a single post at each entrance to the park.
- Trimmed up and removed the low hanging dead limbs from the trees in the park.
- Installed new outdoor ashtrays at each entrance to the park (as smoking is prohibited in the park, pool, and deck.)
- Maintained grounds and lawn.
- Repaired the swimming pool gate inside the security door.
- In October, we’ll winterize the swimming pool and bathrooms.
- Completed the asphalt road repairs. A&W Paving repaired all the potholes on Stirrup (both in the road and the along the edges) and chip sealed Stirrup & Palamino from Colt Road to Camp 12 Road.
- Filled the sand shed in preparation for winter. Thank you to Terry Drexler and Hillside Excavation for delivering the sand to the Ponderosa at a discounted rate.
- Repaired the backhoe.
- Coordinated with the Chelan County PUD for them to cut down a number of dead trees near the power lines on Ponderosa property. We removed the wood.
- In October, we’re planning work on the Spur cul-de-sac. This fall, we’ll also clean ditches and culverts on the steep roads such as Colt and Palamino.
Shop Safety Upgrade – Capital Improvement
- Selected a plumber for the bathroom work and they roughed-in the plumbing.
- Ken and Henry installed a new water service for the bathroom.
- The septic system permit was approved and the Building Permit was submitted.
- Next steps are to get estimates for the electrical work and install the septic system.
- The Building Permit should be approved in early October, after which construction can continue.
- Began work with Bill Schmidt on the detailed engineering for the water distribution replacement project. This will take 6-9 months and is needed to create bid documents.
- Met with Bill, Ken, Henry and Dick Nicklas to review this phase of the project. Dick Nicklas managed the last Ponderosa water project and attended the meeting to share best practices from the last project – thank you, Dick.
- Ken and Henry are marking (with stakes) water valves, some property corners and other significant items along Camp 12 Road and Riata Road in preparation for the surveyor to create a detailed map.
- Continued working with the USDA Rural Development and Cashmere Valley Bank about funding the water distribution replacement project.
- Installed a new water service on Bronco.
- Purchased and prepared for installation of a new fire hydrant (at the request of the Fire Dept) near the parking lot on Quarter by the playground. This will be completed in October.
- Turned off/on water for homeowners, as needed.
- Conducted weekly review of water system.
Financial Reporting and Management
- 2011 Budget preparation.
- Reviewed the draft budget with the Board at the September Board meeting.
- Conducted further analysis on 2011 projected expenses for October Board meeting and finalization of the budget.
- Possible capital improvements for 2011
- Helped obtain estimates on a number of possible capital improvements for 2011. These will be discussed by the Board at the October meeting.
- Completed & posted September 2010 financial reports & made federal tax payments.
- Sent water service shut off letters to seven homeowners with accounts which were 60 days past due.
- The Board is considering options with one foreclosure.
Support to the Board of Directors and Committees
- Tracked receipt of the 112 Owner Acknowledgement Forms regarding the Ponderosa Articles and Bylaws.
- Contacted homeowners, answered questions, and updated forms as needed to reflect changes in address, etc.
- Provided documentation and information to the Board, as needed:
- For real estate issues – worked on four (4) issues.
- On a weekly basis, review status with Director of Operations.
- Met with the Watershed Committee Chair and a representative of the Chelan County Department of Natural Resources to discuss possible projects in the Ponderosa. Doug Pendleton has scheduled a Watershed Committee Meeting for October 23.