Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding status of the burn ban, fire permits, regulations on campfires, the water system upgrade project (schedule and plans), condition of the roads after construction (bumpy and dust), bears, dogs wandering around loose, email list, water quality, real estate agent questions, walking trail/horse trail easements, pool cards, and referrals for tree fellers.
- There have been several new PCC members in August. Chelcie provided New Member Packets.
- The bears are still here! Please don’t feed them.
- The Watershed Committee held the Annual Watershed Fair and Barbeque on August 25 – there were lots of activities and the salmon bbq was great!
- The Social Committee hosted the annual Labor Day Barbeque which was enjoyed by many! The weather was great!
- The security guard was on duty during the Labor Day weekend.
Water System Upgrade to New DOH Regulations and Fire Protection (details of dollar amounts and other specifics can be found in the Board Meeting Minutes.)
- Construction continues. KRCI created a construction schedule and FAQ’s are available on the website, bulletin board, and at the office. We expect a new schedule by Sept 19.
- The project is scheduled to be completed in October.
- Ken is full-time on the water project. He attends the weekly status meeting with our RH2 engineer and KRCI to do planning, scheduling, technical issues, and how to resolve problems.
- The Archaeological Monitoring report should be complete by the end of September.
- Contract Administration – Prepared the fourth reimbursement request for the State of WA.
- General clean up and road clean up are not complete. KRCI will do clean up and resolve issues before the end of the project.
- There is a to-do list of issues that have been reported by members.
- Water tests are conducted before the new water mains and services are put into service. Water samples are taken to the labs in Wenatchee for testing. Some tests on Saddle, Corral, and Colt were not satisfactory, so the new water mains were purified multiple times which involves flushing, chlorinating, and retesting. All tests must be satisfactory before the new water mains and services are connected to any member properties/homes.
- Mary attended the August Fire District #4 Commissioners meeting to give a water project update.
- I’ve had many questions about the plans for repairing the paved roads. The plan is as follows:
- KRCI will bring in their “road finish” crew which will grade, gravel, water, roll, and compact all the roads, as needed. Gravel and paved. Work began on the lower Ponderosa paved roads last week.
- The paved roads will not be chip sealed this year – that will occur next spring/summer. It will be too cold to chip seal when construction is complete, and this will allow the roads to settle over the winter.
- There will be a bid process for chip sealing and funding will come from the water project loan.
Water System Maintenance and Operations
- With Bill Schmidt, repaired and tested the PRV station (pressure reducing valve) on Palamino.
- Dept of Health performed an inspection of our water system, including the physical components (such as reservoirs and pumps), compliance with DOH regulations, water test results, system documentation, and annual reports. The DOH engineer gave us positive feedback and said he was “impressed.” The next inspection will be in 2015.
- Conducted monthly water quality tests and reported the results to DOH.
Swimming Pool and Building and Grounds
- Performed daily maintenance on the swimming pool and bathrooms and provided pool cards, as needed.
- Our pool monitor was on duty for the Labor Day weekend.
- The pool closed for the season after Labor Day, as usual.
- Irrigated and tended to the grounds.
- Cleaned the clubhouse for social events and rental groups.
Roads and General Operations
- KRCI has water to dispose of when they flush the new water mains – they are using this water our roads.
- Purchased new summer tires for the Yukon.
- Worked with Doug Pendleton on issues and preparation for implementing
- The Forest Stewardship Plan and
- The Watershed Fair on August 25
- Met with the DNR Fuels Reduction team as they started work on Camp 12 Road. Doug and our forester, Richard Schellhaas, oversaw the work and its completion.
- Got cost estimates for surveying a section of the northern greenbelt.
Financial Reporting and Management
- Each month, we complete and post the monthly financial reports; we make federal tax payments and transfer funds to specific accounts as the Bylaws require; and we review the Ponderosa financial reports with the PCC Board of Trustees Treasurer, Stan Morgan.
- Provided budget estimates for maintenance and operations activities for 2013. Reviewed with the Board.
- Second half dues deadline was July 15 th. Proceeded with the delinquent dues process – water shut off may occur at 60 days past due.
Support to the Board of Directors and Committees
- Prepared for and attended the Board Meeting on August 11 and September 1.
- Took minutes of the meeting for the August 11 meeting in the absence of a Board Secretary.
- Provided documentation and information to the Board, as needed.
- For two (2) real estate issues.
- Updated Vern Little, Director of Operations, on a regular basis.
- Wrote articles for the Needler August edition.
- Worked with Rose Ann Roberts, webmaster, to add new information to the website.
- Ken took some vacation time in early August. Mary took some vacation in late August.
- Provided information to members on the ad hoc committees: Paving the Gravel Roads, and Strategic Planning.