Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities for August are listed below.
- There were three Clubhouse rentals in August and several social activities. We do an orientation on the Clubhouse for each homeowner and ensure it’s clean and ready for use. Rental of the Clubhouse includes the deck – it is unavailable for general use during rentals.
- Responded to homeowner’s calls, emails, and office visits on the status of the burn ban, bears, dogs running loose, vehicles speeding, dirt bikes speeding, requests for fill dirt, requests for new water service, issues on gravel road maintenance, questions on new driveways and culverts, rowdy and offensive behavior at the pool, and speed bumps.
- Replaced lost and/or defective pool cards and monitored pool use and behavior.
- Hired the security company to provide a security patrolman for Labor Day weekend (Friday, Sat and Sun nights from 8pm – 2am.)
- I’ve spoken several times to the Department of Fish & Wildlife (DFW) about the numerous bear sightings in the Ponderosa. The DFW thinks there are 2-3 bears in the Plain area. They are reluctant to try and trap bears in the Ponderosa because of the population density, numerous children and numerous pets. Nevertheless, we had a persistent bear on Saddle near the greenbelt, and the DFW was able to trap the bear and removed it. Since then, we’ve had sightings of other bears and I’ve spoken to the DFW – they strongly encourage homeowners to remove sources of food (they noted there are still numerous garbage cans out). Be aware we live in an area with wild animals and take appropriate precautions. You can also call the DFW with concerns.
- We had an incident at the pool in which a couple, who appeared drunk, did not have their pool card and refused to leave the pool. (Someone else had let them in the gate.) We called the sheriff who responded quickly (less than 30 minutes) and he removed them from the pool. The couple are relatives of a homeowner. I explained that drunken behavior is not allowed in the pool and that members must have their pool cards with them.
- Contacted Mapquest and requested corrections to their maps to show Colt and Palamino as one-way streets. Also requested that Camp 12 Road (south of Standing Rock) be changed to “decommissioned” status and shown as unpassable.
Sport Court Update – Buildings & Grounds Capital Improvement
- The new sport court is in place, along with the two new basketball standards. This involved removing the old sport court concrete, building forms for the new court, pouring and finishing the concrete, cutting grooves in the court (rather than paint lines), and pouring concrete for securing the basketball standards.
- In September, the final grading around the sport court will be completed, along with placing removable poles on the edges at mid-court for the pickleball or badminton net. Also, the old basketball standard will be placed nearby, giving a third basketball hoop.
Pool and Grounds
- Thanks to volunteers who weeded the “pool garden”. New bark will also be added.
- Ken and Henry repaired a number of broken sprinklers in the park and in the trickle irrigation system on the hillside just outside the pool.
- Repaired playground equipment and maintained grounds and lawn.
- Rick was monitoring the pool during the Labor Day weekend.
- The pool closed for the season on September 7.
- We received multiple estimates on the asphalt road repairs and have selected A&W Paving to repair all the potholes on Stirrup (both in the road and the along the edges) and to chip seal Stirrup & Palamino from Colt Road to Camp 12 Road. This will take one day, and will occur in September as soon as possible – goal is to complete by Sept 20. We’ll give the affected homeowners notice prior to the chip sealing.
- Applied dust control, as needed.
- In September, we’ll be doing work on Spur cul de sac.
Shop Safety Upgrade
- Cleaned out the shop storage area which will house the new bathroom as well as storage. Poured a concrete floor at the same time we poured the sport court to save money.
- Received bids from three plumbers for the bathroom work.
- Thank you! to one of our members who is a master electrician and volunteered to review the shop electrical system. He gave recommendations for the electrical upgrade and products (lights).
- On approval from the Chelan Douglas Health District, we’ll dig/install the new septic system.
- Continued working with the USDA Rural Development, Cashmere Valley Bank, and Banner Bank about funding the water distribution replacement project.
- Reviewed the project cost estimates.
- Conducted weekly review of water system.
- Installed a water service valve on Saddle.
Financial Reporting and Management
- Reviewed maintenance and operation needs for 2011 with Director of Maintenance Board member, Jeanne Whitlow, and prepared a draft budget for the Board.
- Received estimates to repair the defective windows in the Clubhouse (received cost estimates) and repair the concrete block chimney. Provided this information to the Buildings & Grounds Committee.
- Possible capital improvements for 2011
- Thank you! to one of our members who volunteered to investigate removable speed bumps which do not impede emergency vehicles. This will be presented to the Board at the September 11 Board Meeting.
- Completed & posted August 2010 financial reports & made federal tax payments.
- Contacted homeowners with past due accounts to arrange for payment.
- The Board is considering options with one foreclosure.
Support to the Board of Directors
- Tracked receipt of the 112 Owner Acknowledgement Forms regarding the Ponderosa Articles and Bylaws.
- Contacted homeowners as a reminder.
- Provided documentation and information to the Board, as needed:
- For real estate issues – worked on two (2) issues.
- On a weekly basis, review status with Director of Operations.