Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding fire rules, road paving, 2013 dues, gravel road conditions, requests to pave the gravel roads, complaints about speeding, request for speed bumps, complaints about late night noise, high speed internet, PCC’s group email list, mailbox kiosks & mailboxes, bear sightings, plat maps and property lines, pool cards, and referrals for excavators, tree fellers, and companies that cleanup tree debris.
- There have been several new members in July. Welcome! Chelcie provided New Member Packets, as needed.
- Bears have been seen in the Ponderosa. Be sure to remove all food sources. Do not put out your garbage until Monday morning. This is a safety issue!
- Received four member complaints. The Ombudsman, Ken Paauw, works with members to resolve the issues.
- Two thefts have been reported: iPhone was stolen at the pool and a home on Spur was burglarized. Both crimes were reported to the sheriff.
Water System Upgrade to New DOH Regulations and Fire Protection
- Restoring the paved roads to their original condition prior to the water project construction.
- Granite Construction prepared and chip sealed (paved) the roads July 8 – 13.
- Forsgren Associates provided construction management and inspection.
- Ken and Geno completed the preparations requested by Granite.
- Ken and Mary were focal points for the Ponderosa.
- There is some cleanup still to be done – it should be completed in August.
- KRCI made repairs (replaced asphalt patches) to Camp 12 Road, as required by Chelan County.
- KRCI also paid the County a fee to repair track damage.
- The County made their final inspection of Camp 12 Road and have given final approval.
- Geno and Ken added gravel and/or smoothed some driveways which were dug up during construction and had settled over the winter.
- KRCI added dirt around ~ 70 vaults (there was some settling around the vaults.) They also repaired a water valve and some meter sets.
- Thanks to member Dean Wilkins for his drafting expertise! Dean updated the as-built drawings from the 2012 water project construction to add in our existing water system components which were not part of the construction. This included our reservoirs and wells, Thoroughbred, Lariat, and water main interties.
- The PCC/KRCI settlement agreement, which was agreed to on June 3, was formalized and signed by both parties.
- A water project financial audit was conducted by the accounting firm of CliftonLarsonAllen in May. Provided additional documentation to the accountants. In early August, they will provide a report to PCC and to the DOH.
- Created financial analyses for the Board on loan repayment options.
- RH2 began work on the hydraulic analysis, which involves the fire hydrants. The project has been put on temporary hold. Hopefully, it will be completed in the next couple of months.
Roads & Equipment
- Please drive cautiously and slowly on our roads – the speed limit is 15 mph.
- Geno added gravel to fill potholes and dips on Shetland, Saddle, Bronco, Upper & Lower Bridle, and Appaloosa. The dips were due to settling from the water project construction.
- Met with and requested costs estimates from Upper Valley Excavating, Rayfield Excavation, and Waters Excavation to possibly grade Riata and upper Saddle.
- Inspected all other roads and determined they are in good condition.
- As time allows, we pull noxious weeds along the roads (knapweed and thistle). Nearly all the roads are done.
- Someone abandoned a sofa at the bottom of Spur. We took it to the dump.
- Performed routine maintenance on the backhoe and F350 pickup.
- Inspected the ~ 120 valve risers (round metal lids) in the roadways. There were a few problems which KRCI will repair.
- The water on Bronco had an odd taste. Water tests were satisfactory. We flushed the water main 3 times and then chlorinated the water main. This has resolved the problem.
- Added dirt around a fire hydrant on Lariat – it had settled after installation.
- Replaced a booster pump transmitter which was destroyed by lightning in mid-July and again in late July.
- Ordered more transmitters.
- Flushed and cleaned out a member’s water service line on Pinto, which was clogged with debris from the water project construction.
- We found a member’s home had a water leak on Camp 12 Road. We notified the member and turned off their water.
- Performed water system “locates” when requested via the “call before you dig” service.
- Accessed the water vaults to turn water on/off, as needed, for homeowners.
- Conducted monthly coliform water quality tests.
- Conducted the Inorganic Compound test, which is required once every 3 years on each well field (we have 2 well fields.)
- All tests were satisfactory and were reported to DOH.
- Rotated well usage between our six wells.
- Provided water availability and other water system information for homeowners, as needed.
Buildings & Grounds
- Replaced a metal “snow break” on the clubhouse roof.
- Replaced roofing screws on the clubhouse, office, and shop which loosened from winter ice.
- Installed an additional Dogipot (dog waste pickup bags) dispenser on the road to the beach.
- Thank you to members for using the Dogipots in the park – there is much less dog waste!
- Repaired malfunctioning sprinklers.
- Repaired the red garbage can in the park, which had been vandalized.
- Replaced the tetherball. This is the 3 rd tetherball we’ve purchased this year – please don’t misuse the equipment.
- Repaired the sports equipment box. It was vandalized.
- Replaced the leg on a picnic table and moved it to the new park area which was created by the Watershed Committee.
- Assembled and installed a new bench for the office porch.
- Made adjustments to the office and clubhouse door handles and locks.
- Researched pricing & shipping costs on a bench for the waterfront area.
- Performed regular maintenance on the grounds – irrigating, raking, fertilizing, mowing the grass, and emptying garbage cans.
- Cleaned the clubhouse for social events and rental groups.
- Each day, we clean, test, add chemicals, and perform maintenance on the pool.
- Replaced two weirs which had broken.
- Installed a new shower rod and curtain in the women’s bathroom.
- Rebuilt and painted boxes protecting electrical connections.
- Cleaned heat pump filters.
- NOTE: Alcohol, glass, and food are prohibited by the Department of Health in the pool area. Please obey all the pool rules, which are posted in the pool area.
- We revoked a member’s pool card due to several violations of pool rules.
- We regularly monitor the video surveillance of the pool and clubhouse.
- Thanks to Tom Bartlett of the Watershed Committee who completed work on improving the beach area near the Clubhouse! Thanks also to Terry Drexler, of Hillside Excavation, who donated labor and equipment time for the project.
- Received reimbursement from the DNR for the storm cleanup and greenbelt thinning. This included PCC labor and equipment costs, greenbelt cleanup by the Altel’s Logging, and all other storm cleanup expenses.
Financial Reporting and Management
- Each month, Chelcie and Mary complete and post the monthly financial reports; make federal tax payments and transfer funds to specific accounts as the Bylaws require; and review the Ponderosa financial reports with the PCC Board of Trustees Treasurer, Stan Morgan.
- Collected and deposited 2 nd half assessments, which were due July 15.
- Contacted all members who have not paid second half dues and requested immediate payment.
- Identified 2 lending institutions which have foreclosed on properties. We are corresponding with those institutions for payment of delinquent dues.
Support to the Board of Directors and Committees
- Prepared for and attended the Board Meeting on July 13 and the executive session on July 24.
- Provided documentation and information to the Board, as needed:
- For real estate issues – worked on one (1) issue.
- Updated Vern Little, Director of Operations, on a regular basis.