Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding fire permits, regulations on campfires, the water system upgrade project (costs, plans, schedule), bears, theft of a barbeque propane tank on Saddle, dogs wandering around loose, email list, water quality, dust control, street sign names, real estate agent questions, homeowner’s dues, and pool cards.
- There have been several new PCC members in July. Chelcie provided New Member Packets.
- Worked with Dept of Fish and Wildlife regarding bears. DFW noted that numerous garbage cans are accessible to bears. This is attracting bears and negates DFW efforts to remove them from the Ponderosa. DFW can issue citations for leaving garbage out – it is “inadvertent feeding”. Please take care of your garbage – this is a safety issue!
Water System Upgrade to New DOH Regulations and Fire Protection (details of dollar amounts and other specifics can be found in the Board Meeting Minutes.)
- Construction continues. KRCI created a construction schedule which is available on the website, bulletin board, and at the office. A list of FAQ’s is also available. New schedules will be posted as they are available.
- There have been some delays and the project is behind schedule in some areas.
- Our engineer (construction manager) and KRCI are working very hard to move quickly and at the same time minimize the inconvenience to members.
- Ken is full-time on the water project. He turns water off/on as needed for KRCI, advises our engineer on our existing water system, deals with problems, and helps locate the new service valves, hydrants, and other water system fixtures.
- Planned with our engineer for water outages and notified members.
- KRCI is now using temporary, above-ground services which has reduced the unexpected water outages.
- Archaeological Monitoring was completed along Saddle Road. There were nothing found which delayed the project.
- Ken and Geno have begun the process of installing water meters along Lariat. This includes drilling holes in the cast iron vault lids for the meter transmitters. Water outages should be minimal during installation.
- They were also trained on how to activate and configure the meters by the Sensus meter representative, as well as operate the hand held meter reader. Ken and Geno will perform the one-time activation process for every meter installed.
- Chelcie is setting up files for storing the configuration and water usage data on our office computer. The data is transferred from the meter reader device.
- The Sensus rep will be back in October for more training, after all the meters are installed.
- Contract Administration – Prepared the third reimbursement request for the State of WA.
- Ken and Geno have started removing trees along Camp 12 Road between Appaloosa and Colt. This will continue as time allows.
- Water tests are conducted before the new water mains and services are put into service. Water samples are taken to the labs in Wenatchee for testing. All tests results have been satisfactory.
- Soils compaction testing is occurring in the roads. The tests on upper Saddle were satisfactory.
- I’ve had many questions about the plans for repairing the paved roads. The plan is as follows:
- When construction is complete, KRCI will bring in their “road finish” crew which will grade, gravel, water, roll, and compact all the roads, as needed. Gravel and paved.
- The paved roads will not be chip sealed this year – that will occur next spring/summer. It will be too cold to chip seal when construction is complete, and this will allow the roads to settle over the winter.
- There will be a bid process for chip sealing and funding will come from the water project loan.
Water System Maintenance and Operations
- With Bill Schmidt, tested and brought the second booster pump online.
- Our electrical engineer analyzed our lightning protection and transmitters. He added additional grounding.
- Completed weekly reviews of the water system.
- Conducted monthly water quality tests and reported the results to DOH. Test results are posted on the bulletin board at the office. For at least the last 5 years, all our test results have been satisfactory.
Swimming Pool and Building and Grounds
- Successfully passed the annual, unannounced Chelan Douglas Health District swimming pool inspection. The inspector noted, “Nice pool.”
- Repaired one pool heat pump (we have two.)
- Our pool monitor was on duty for the July 4 th weekend.
- Enforced DOH pool rules, including no food and no dogs in the pool area.
- Performed daily maintenance on the swimming pool and bathrooms.
- Provided pool cards, as needed.
- Irrigated, fertilized, and tended to the grounds.
- Cleaned the clubhouse for social events and rental groups.
Roads and General Operations
- Completed dust control application.
- KRCI has water to dispose of when they flush the new water mains – they are using this water our roads.
- Completed pulling noxious weeds along the roads.
- Purchased new front tires for the backhoe.
- Had the F250 aligned.
- Worked with Doug Pendleton on issues and preparation for implementing
- The Forest Stewardship Plan and
- The Watershed Fair on August 25
- Met with Bonneville Power Administration brush cutting crew. In late August, they will be cutting and chipping all the shrubs under the high voltage power lines and towers.
- Jennifer Goodridge, from Chelan County DNR, visited the Ponderosa to follow-up on the native plants which were planted last year on some riverfront properties. Overall, the mortality rate was low. Replacement plantings may occur this fall.
- Completed the firewood sale to members and credited the revenue to the Watershed Committee.
Financial Reporting and Management
- Each month, we complete and post the monthly financial reports; we make federal tax payments and transfer funds to specific accounts as the Bylaws require; and we review the Ponderosa financial reports with the PCC Board of Trustees Treasurer, Stan Morgan.
- Participated in a no-cost webinar on risk management, provided by our insurance company.
- Created the budget planning spreadsheet for use by the Board.
- Filed two liens on properties of delinquent members.
- Second half dues deadline was July 15 th. Turned off pool cards and sent email reminders to members who have not yet paid.
Support to the Board of Directors
- Prepared for and attended the Board Meeting on July 14.
- Took minutes of the meeting in the absence of a Board Secretary.
- Provided documentation and information to the Board, as needed.
- Updated Vern Little, Director of Operations, on a regular basis.