Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding fire rules, barking dogs, cleaning up from the storm, bear sightings, 2013 dues and water assessment, plat maps and property lines, pool cards, and referrals for excavators.
- We also received several inquiries about the fiber optic cable which was installed along Camp 12 Road from approximately Appaloosa down the hill to the Plain Ranches road. Frontier Communications is advertising that they will offer broadband internet service soon. It appears the fiber installation may be part of that service. Call Frontier for more information.
- There have been several new members in June. Chelcie sent out New Member Packets, as needed.
- Bears have been seen in the Ponderosa. Be sure to remove all food sources. Do not put out your garbage until Monday morning. This is a safety issue!
- A theft of tools was reported at a job site off of Camp 12 Road – beware and report suspicious activity to the sheriff.
Roads & Equipment
- Please drive cautiously and slowly on our roads – speed limit is 15 mph.
- Applied dust control the week prior to July 4 th.
- Removed the unused and abandoned mailboxes from the kiosks. Those with a name or address were returned to the member.
Water System Upgrade to New DOH Regulations and Fire Protection
- Restoring the paved roads to their original condition prior to the water project construction.
- Paving bids were opened in a public meeting on June 19 and a contract was awarded June 21.
- Paving is scheduled to occur July 8-12.
- Worked with the contractor and Forsgren for completion of contract documents and the pre-construction conference.
- Worked with the State of WA for approval to proceed.
- Ken and Geno completed the preparations requested by the Contractor.
- A water project financial audit was conducted by the accounting firm of CliftonLarsonAllen in early May. They will provide a report within 90 days to PCC and to the DOH.
- At the direction of the Board, created a draft policy document regarding the repayment of the 2011 water project loan payment process and schedule. The Board reviewed at the June Board Meeting, suggested changes, and a revised document will be reviewed at the July Board Meeting.
- KRCI will make repairs to Camp 12 Road, as required by Chelan County. Tentative schedule is for July 10. After that, the County will make the final inspection of Camp 12 Road and sign off.
- RH2 began work on the hydraulic analysis, which involves the fire hydrants. The project has been put on temporary hold. Hopefully, it will be completed in the next couple of months.
- Added gravel to roadways/driveways which were dug up during construction and had settled over the winter.
- Some settling has occurred around some of the water vaults. KRCI will be adding dirt around those vaults in July.
- Completed the annual water Consumer Confidence Report for 2012 and the annual Water Use Efficiency Report for 2012. These reports were submitted to DOH, as required. They are available to members on the website and posted on the office bulletin board.
- Performed water system “locates” when requested via the “call before you dig” service.
- Accessed the water vaults to turn water on/off, as needed, for homeowners.
- Conducted monthly water quality tests and reported the results to DOH. All tests were satisfactory.
- Rotated well usage between our six wells.
- Provided water availability and other water system information for homeowners, as needed.
Buildings & Grounds and Swimming Pool
- The Buildings & Grounds Committee has provided sports equipment – it’s available at the office for members to use.
- Performed regular maintenance on the grounds – irrigating, raking, fertilizing, and mowing the grass.
- Cleaned the clubhouse for social events and rental groups.
- Each day, we clean and perform maintenance on the pool.
- Worked on greenbelt storm cleanup and thinning implementation with Doug Pendleton, Watershed Committee Chair.
- Created and submitted the DNR reimbursement request for the storm cleanup and greenbelt thinning. This included PCC labor and equipment costs, greenbelt cleanup by the Altel’s Logging, and all other storm cleanup expenses.
Financial Reporting and Management
- Each month, Chelcie and Mary complete and post the monthly financial reports; make federal tax payments and transfer funds to specific accounts as the Bylaws require; and review the Ponderosa financial reports with the PCC Board of Trustees Treasurer, Stan Morgan.
- Chelcie prepared the second half invoices and mailed them in early June. Payments are due by July 15.
- Researched and identified, where possible, the lending institutions which have foreclosed on properties. We are corresponding with those institutions for payment of delinquent dues.
Support to the Board of Directors and Committees
- Prepared for and attended the Special Board Meeting on June 21.
- Provided documentation and information to the Board, as needed:
- For real estate issues – worked on two (2) issues.
- Updated Vern Little, Director of Operations, on a regular basis.
- Received two member complaints and provided the information to the Ombudsman.