Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities for April are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding fire rules, the storm damage, cleaning up from the storm, weather conditions, 2013 dues and water assessment, water vaults, and referrals for companies which remove brush and cut down trees.
- Chelcie had the board-approved ballot printed and mailed it to all members in good standing. Ballots will be counted at the May 25 Annual Member’s Meeting.
- Chelcie sent the Annual Member’s Meeting announcement to all members.
Roads & Equipment
- Please drive cautiously and slowly on our roads -- they are still under construction from the water project. Paving is planned for this summer.
- Ken and Geno completed cleaning up the storm debris along Ponderosa roads.
- They’ve started chipping the debris. This will continue as time allows.
- Repaired areas where the roads had settled – areas where trenches were dug for the water project.
- The steep hillside on the Lariat cul de sac was dug up during the water project for installation of a new water main. The area needs to be reseeded and protected by a coconut mat to prevent erosion. Thanks to Lois Pendleton for her help in finding a solution! Ken and Geno have completed the project.
- Ken and Geno cleaned the paved roads in the areas the gravel was 2” - 3” deep. This was to expose the remaining paving, needed for estimating the scope of work in the road paving repair.
Water System Upgrade to New DOH Regulations and Fire Protection
- Restoring the paved roads to their original condition prior to the water project construction.
- Met with a paving company and reviewed our roads.
- Discussed drainage problem areas to be addressed prior to paving.
- Project to go out to bid this spring and paving to occur this summer.
- Prepared for the audit to be conducted by the accounting firm of CliftonLarsonAllen in early May.
- RH2 completed the as-built drawings.
- Worked with the State of WA Department of Commerce on the 2011 loan payment rules and schedule.
- RH2 Engineering, PCC, and KRCI met with Chelan County for the final inspection and sign off on the roadwork done by KRCI on Camp 12 Road. The County has additional requirements for road repairs before they will sign off on the work as completed.
- Discussed performing a post-construction hydraulic analysis, related to fire hydrants, with RH2 and the Fire Chief. A process was agreed upon and a cost estimate obtained from RH2.
- Renewed required bond for our Camp 12 Road agreement with Chelan County.
- Peformed water system “locates” when requested via the “call before you dig” service.
- Reviewed water system for possible leaks after the winter – leak on lower Bridle was repaired.
- Accessed the water vaults to turn water on/off, as needed, for homeowners.
- Conducted monthly water quality tests and reported the results to DOH.
- Provided water availability and other water system information for homeowners, as needed.
Buildings & Grounds
- Prepared playground and park for spring: raked, turned on irrigation system, made repairs to irrigation system, and fertilized grass.
- Thanks to Bob Melson, Buildings & Grounds committee, for rebuilding the teeter-totter which broken. It looks great!
- Thanks also to Bob for his help on the spring treatment of the ballfield grass – it was thatched and fertilized.
- Cleaned the clubhouse for social events and rental groups.
- Worked on greenbelt storm cleanup and thinning implementation with Doug Pendleton, Watershed Committee Chair.
- Updated the Board-approved Community Wildfire Protection Plan and provided to Doug.
- Removed a large tree in the greenbelt near Shetland which had partially fallen and was hung up in some trees.
- The swimming pool will open, as usual, on Memorial Day weekend: May 25 th this year.
- Getting the pool ready for use each spring is about a 2 week process for Ken and Geno, if there are no unexpected problems.
Financial Reporting and Management
- Each month, Chelcie and Mary complete and post the monthly financial reports; make federal tax payments and transfer funds to specific accounts as the Bylaws require; and review the Ponderosa financial reports with the PCC Board of Trustees Treasurer, Stan Morgan.
- For the financial review, answered questions and provided additional information to our accountant (CliftonLarsonAllen.)
- The Financial Review report will be available at the Annual Member’s Meeting on May 25.
- Sent water termination letters to 3 delinquent homeowners. Dues were brought current and water shut off was avoided.
- Researched and identified, where possible, the lending institutions which have foreclosed on properties. Corresponding with those institutions for payment of delinquent dues.
Support to the Board of Directors and Committees
- Prepared for and attended Board Meetings on April 13.
- Chelcie created the draft ballot, which was approved by the Board.
- Updated Vern Little, Director of Operations, on a regular basis.