Ponderosa Community Club
Our Mission: The Ponderosa Community Club's mission is to create and maintain a safe and welcoming community which enhances recreational and residential living through active membership participation, visionary leadership, and commitment to sustainability and harmony with the natural environment.

Association Manager


Governing Documents



Ponderosa Community Club Association Manager Report
by Mary Cox
March, 2014

We welcome your suggestions and ideas for improvements. Our major activities are listed below.

Serving Homeowners

  • Responded to homeowner’s calls, emails, and office visits regarding 2014 dues, greenbelt thinning/logging project, clubhouse rentals, weather conditions, and requests for local businesses that snowplow driveways.

Roads & Equipment

  • Snowplowing and sanding continued through mid-March. Then, temperatures warmed and the snow melted off the roads.
  • Replaced the starter in the Yukon.
  • Prepared trucks for spring: removed snowplows, bed sander, tire chains, and studded tires.
  • Repaired the small trash pump which had several issues.

Watershed Committee

  • Provided support to Doug Pendleton, Tom Bartlett, and Bill Whitlow, project leads, for the commercial thinning/logging project which began the end of January.
    • Notified membership of logging plans and status.
    • Processed checks and correspondence with the mill.
    • Reviewed and reported financials to Committee and the Board.
    • Worked with Doug and Tom to locate a property line on Quarter and resolve a dispute.
  • Received several questions from members about logging and flagging in the greenbelts. Referred them to Doug, Tom, or Bill.
  • Refurbished and painted a picnic table that was abandoned in the greenbelt. The table is now in the river front park area.

Water System

  • Repaired well #1 – The new bearings were installed.
  • Repaired well #5 – An electrical issue was found and resolved.
  • Repaired well #6 – Determined the started had failed. A new starter is on order.
  • Reprogrammed Devar Controller - The lower reservoir overflowed, so the wells were operated manually while the problem was investigated and the Devar overflow settings were reset. Problem resolved.
  • Geno attended the annual water system operator’s conference and training.
  • Conducted monthly coliform water quality tests.All tests were satisfactory and were reported to DOH.

Buildings & Grounds and Swimming Pool

  • Installed the new propane furnace for the swimming pool, which involved modifying the plumbing and venting.
  • Installed a new heat pump for the swimming pool, which involved modifying the plumbing.
  • Began the process to repair the damage to a clubhouse beam caused by woodpeckers. Filled the holes, applied wood epoxy, and installed ribbons to keep the woodpeckers away. When temperatures warm, the beam will be painted.
  • Purchased and installed new locks for the clubhouse kitchen cabinets.
  • Purchased and replaced two swing seats for the playground.
  • Purchased new tool for cleaning ceiling lights, fans, and beams.
  • In early March, used the snow blower on the clubhouse deck. In late March, moved the snow blower out of the clubhouse and to the shop for storage.
  • Ordered and installed more pet waste bags for the clubhouse park area.
  • Cleaned the clubhouse for social events.
  • Planned spring and summer maintenance activities for Buildings and Grounds, and communicated the plans to the committee.

Financial Management

  • Created and published the February, 2014 Ponderosa financial reports.
  • Reviewed the financial reports with the PCC Board of Trustees Treasurer, Stan Morgan.
  • 2014 Month-end financial transactions and tax payments were completed.
  • Completed gathering the information for our accountant for the annual financial review and 2013 tax return preparation. The accountant’s review will be available at the Annual Member’s Meeting in May.
  • Completed the 2014 insurance review with Daryn Wilbur, Board President. Submitted changes to our NPIP insurance agent.
  • Reviewed property tax statement against PCC owned properties list. Paid property taxes.

Homeowner Dues

  • Contacted members who have not paid their dues.
  • Sent 15 water shut off letters to members with accounts 45 days past due.

Support to the Board of Directors and Committees

  • Prepared for and attended the Board Meeting on March 8.
  • Updated Vern Little & Daryn Wilbur with operational issues on a regular basis.
  • Provided information to the Board on one real estate issue.
  • Participated in a Board Executive Session conference call on March 25 regarding the dispute with RH2 Engineering.
  • Provided information and support to the Nomination Committee.
  • Prepared the draft May ballot for the Board.
  • Participated in the Strategic Planning Committee meeting on March 29.





Board Minutes

Meeting Agendas



Long Range Plan

Ponderosa Community Club
21100 Cayuse Leavenworth, WA 98826 secretary@ponderosacommunityclub.org
Washington State, USA

Copyright 2003 Ponderosa Community Club All rights reserved.
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