Current Board Minutes
Ponderosa Community Club Association Manager Report
by Mary Cox
Your suggestions and ideas for improvement are welcome – please call or email me. Our major activities for March are listed below.
- Thank you for the warm welcome extended to Chelcie and me by a number of homeowners who have stopped by the office. We enjoy meeting the Ponderosa members!
- Responded to phone calls, emails, letters, and served office visitors.
- Chelcie created an email distribution list of homeowners who want to receive the Needler electronically.
- Posted financial reports and other pertinent information on bulletin boards.
Riata Rainstorm Damage
- The goal for Riata is to have the developers of the property above the Ponderosa implement changes so that there is no future flooding or damage. Also, we want to be reimbursed for our costs in repairing Riata Road.
- A letter to this effect was sent to the developers. They responded that they want to be good neighbors and have agreed to meet with us, when seasonal conditions allow, to review the damage and discuss a plan for resolution.
- Met with Chelan County Planning Department representative and gave him a tour of the damage. It appears that Chelan County does not require permits for this type of development.
- Discussed the problem with the Department of Natural Resources and scheduled an onsite visit for Monday, April 13. They will review the development and determine if permits were required (none are on file.)
- Filed a complaint with the Department of Ecology. They will make a site visit to determine if permits were required (none are on file.)
- We filed a claim with our insurance company in November, but the claim was denied because we are not covered for damage to roads and land.
- We are sending a detailed monthly update to the homeowners in the Riata Road area who were affected by the flood. The first update was sent in March.
- Paul and Ken will repair the upper portion of Riata when the snow melts and soil conditions allow heavy equipment.
- This issue will be covered at each board meeting until it is resolved.
Maintaining Water System, Roads and Facilities
- Reviewed and renewed the policy of not plowing upper Riata Road in the winter because it is too hazardous. Notified the Riata Road homeowners of this and the Fire Department’s winter emergency response plan.
- Ken and Paul repaired or replaced multiple water valves.
- Paul repaired the plow blade which broke off of the snowplow.
- Scheduled the high speed internet fiber installation for the week of April 6 for the Ponderosa office. We are looking at alternatives and costs for extending internet service to the clubhouse.
- Worked with a homeowner and the Cascadia Conservation District on the possibility of obtaining funding and/or onsite help to revegetate the riverbank to prevent erosion.
Water System Projects
- Work continues with Bill Schmidt on implementation of the Emergency Water System. Parts are being designed and fabricated.
- The next step in the water mains replacement project is determining how to fund the project. We received suggestions from homeowners and are researching what monies may be available from different government sources.
- Tuned the piano in the Clubhouse. All you pianists should give it a try!
- Processed homeowner dues and deposited in Cashmere Valley Bank.
- February financial reports were sent for posting on the website.
- Chelcie and I completed the 2008 financial information for the LeMaster & Daniel accounting firm in preparation for the annual financial review. We should have the financial review report by May 1.
- Set up an account with INGDirect, an FDIC insured bank. Moved some of our money from Cashmere Valley Bank and Bank of America to INGDirect. This is to try and ensure that Ponderosa’s money is covered by the $250,000 per bank FDIC limit.
- Ensured compliance with bylaws for assessment funds
- Moved $12,000 to Capital Improvement Reserve to fully fund it for 2009.
- Moved $100 water assessment per lot to the Water Improvement account.
- The 10% Maintenance and Operations Reserve is fully funded at $34,043.
- Renewed a CD for 9 months at the Bank of America: $203,000.
- Chelcie and I created tools for the budgeting process.
Past Due Homeowner’s Dues
- At the end of each calendar quarter, we review past due accounts and send correspondence requesting payment. This was done at the end of March.
- Proceeded, at the direction of the board, with one foreclosure.
- Chelan County owns a Ponderosa lot and has not paid the assessments. We worked with them and have gained their commitment to resolve the problem.
Support to the Board of Directors
- Set-up and participated in the March board meeting.
- Provided documentation and information to the board, as needed
- For real estate issues
- Financial reports and issues
- On a weekly basis, reviewed issues and activities with the Director of Maintenance and Operations.