Ponderosa Community Club Association Manager Report
by Brad Ulrich
We welcome your suggestions and ideas for improvements. Our major activities are listed below.
- Responded to homeowner’s calls, emails and office visits regarding the lottery sale of 25831 Camp 12 Road property, clubhouse rentals, social activities at the clubhouse, updated email addresses for the Ponderosa group email list, weather conditions, garbage service via Waste Management, PCC road right-of-way boundary line locations.
- Provided information to escrow companies, banks, realtors, buyers, and sellers when properties sold in the Ponderosa.
- Signed deed to lot 31 property 25831 Camp 12 Road at February 14 th Board Meeting and all necessary paperwork.
- Chelcie e-mailed dues reminder to members with past due accounts, then made phone calls and finally mailed out past due invoices to member still past due.
- Water meter readings are revealing homeowners with leaks. Homeowners were notified of leaks. We are working with homeowners until the homeowners are able to repair the water leaks.
- Collected water production and usage data.
- Well testing in well field A with wells 1, 2, 3, and 4 were completed. Test results to arrive in March.
- Consulted with Integritech and NW Hydrofracture via e-mail and conference calls with Ken and Geno in regards to well field A testing.
- Performed monthly coliform tests on two water samples. Both were satisfactory.
- All test results were reported to DOH and posted on the office bulletin board.
- Rotated well usage between our six wells and recorded well production volumes.
- Performed water line locates, when requested by “1-800-call before you dig”.
- Ken and Geno dug up and replaced a broken water chamber at the top of Saddle Street.
Roads & Equipment
- Maintained sanding in early February at intersections and steep hills
- Discovered that the chain that carries the sand out of the dump truck is close to breaking. Postponing ordering a new one until we are closer to the fall season.
- Determined that the repairs needed for the Yukon and the F250 are too costly to justify with vehicles of this vintage. The Board recommends replacing the F250 with another back-up plow truck. This will be a capital expense that will require a vote of the membership. Looking into a short term solution to replace the Yukon as a point A to point B vehicle for the purpose of transporting parts and equipment.
- Removed F250 plow, mounts and wiring harness to prepare for sale.
- Potholes have been filled.
- Rented road sweeper and swept the roads (In February)!
- Met with Forsgren & Associates to discuss PCC’s needs with the upcoming road project. Waiting for bid from Forsgren to manage our road project.
- Doug Pendleton has been working on securing matching funds and finding the best deal to continue the clean-up and chipping project. Doug will have set days for members to haul firewood. Volunteer information is being gathered for the clean-up effort this spring.
- The “Do Not Enter” sign at greenbelt location where a vehicle drove on to the greenbelt at the Aster trailhead on Saddle is doing the job. Please don’t drive on the greenbelt properties.
- Received several questions from members about firewood, clean-up and volunteering, referred to Doug and sent out group e-mails.
Buildings & Grounds and Swimming Pool
- Performed regular maintenance and cleaned the clubhouse for social events and rental groups.
- Cleaned clubhouse for social events.
- Mary’s retirement farewell party was a hit and enjoyed by all.
- Created and published the January, 2014 Ponderosa financial reports.
- Reviewed the financial reports with PCC Board of Trustees Treasurer, Shannon Stithem
- Opened another CD at STCU for the water loan repayment fund.
- Set up files and reports for 2015
- Met with Chelan County Assessor to look at ways of reducing PCC property tax liability. The Assessor recommended that the Saddle St property is looked at by a professional environmental company. Scheduled Grette & Associates to look at the property to determine if the property is buildable or not. We discovered that one our properties easement was not showing up on the Assessors computer. Providing the easement to the Assessor.
- Chelcie continued gathering the information for our accountant for the annual financial review. The accountant’s review will be available at the Annual Member’s Meeting in May.
- 2015 month end financial transactions and tax payments were completed.
- Made the annual payments of 5% each to the Capital Reserve Fund and Road Paving Reserve Fund
- Processed checks for first half payments which were due February 15 th.
Support to the Board of Directors and Committees
- Prepared for and attended February 14 th Board Meeting.
- Updated Doug Barga, Director of Operations, on a regular basis.
- Provided information to Members interested in standing for the Board of Trustees