Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities for February are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding the weather conditions, snowplowing, sanding, 2013 dues and water assessment, storm damage, and referrals for local companies that sell native plants, snowplow driveways, remove brush, and cut down trees.
- Alert! A home was broken into on Corral in February. The intruders entered through the back door. The homeowners reported the crime to the Chelan County Sheriff. Please report any suspicious activity to the sheriff by calling 911.
Roads & Equipment
- Snowplowing, sanding, and keeping the equipment running are our major tasks.
- The weather remains in an almost spring-like pattern: snow is melting during the day and freezing at night. The cul de sacs can be icy. Please drive slowly and carefully.
- There were only 2-3 days with snow in February which required plowing.
- Roads were sanded, as needed.
- Ken and Geno have begun cleaning up the storm debris in the Ponderosa right-of-way. This will continue into March.
- Ken and Geno also filled lots of potholes with gravel.
Water System Upgrade to New DOH Regulations and Fire Protection
- Took the first steps in the process to restore the paved roads to their original condition prior to the water project construction.
- We are required to use a competitive bid process.
- An engineer will create the bid specification and manage the bid process.
- The process will be discussed at the March 9 Board Meeting.
- PCC and KRCI are in dispute over the final payment amount. See the Board Meeting minutes for more information.
- An audit of the 2012 water project financials is required. It will occur in April and May.
- RH2 Engineering is working on the as-built drawings which will be completed in March.
- Worked with the State of WA Department of Commerce on the 2011 loan payment rules and schedule.
- Accessed the water vaults to turn water on/off, as needed, for homeowners.
- Conducted monthly water quality tests and reported the results to DOH.
- Provided water availability and other water system information for homeowners, as needed.
- Rotated well usage among the six PCC wells.
Buildings & Grounds
- Cleaned the clubhouse for social events and rental groups.
- Installed two “Dog-i-pots” waste bag dispensers at the entrances to the park. Please pick up after your dog.
- Worked on greenbelt storm cleanup options with Doug Pendleton, Watershed Committee Chair.
- Contacted tree service companies, got cost estimates, and prepared information for the Board of Trustees.
- Notified companies of the Board’s decision.
- Contacted the Department of Ecology regarding burning rules.
Financial Reporting and Management
- Each month, we complete and post the monthly financial reports; we make federal tax payments and transfer funds to specific accounts as the Bylaws require; and we review the Ponderosa financial reports with the PCC Board of Trustees Treasurer, Stan Morgan.
- At the direction of the Board, paid off the 2002 water loan in full.
- Created and funded the Road Paving Reserve in the amount of $16,377 (50% of the annual contribution to the Capital Reserve Fund) as approved by the membership in the December, 2012 ballot. See the monthly financials for more information.
- Chelcie began gathering the information for our accountant for the annual financial review. The accountant’s review will be available at the Annual Member’s Meeting in May.
- Thank you to all who have paid the first half dues!
- Followed up with all those who have not yet paid. Payment was due on February 15.
Support to the Board of Directors and Committees
- Prepared for and attended Board Meetings on February 9 and February 16.
- For the Paving the Gravel Roads Committee: Attended the February 9 meeting and wrote the meeting minutes.
- Updated Vern Little, Director of Operations, on a regular basis.
- Wrote articles for The Needler