Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities for February are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding referrals for plumbers and appliance repair, snowplowing & sanding, greenbelt/real estate questions, annual dues, Greenbelt Rules, clubhouse rentals, and the snow/weather conditions.
- Chelcie, our office manager, is a notary and can notarize documents at no charge. Please call the office (509) 763-0320 for an appointment.
- The Ponderosa office hours are posted on the door - they vary from week to week. Usually, we’re open from about 11am – 3pm, Monday – Friday and we’re also open on Saturdays. Sometimes we are out of the office meeting with homeowners or running errands to town. You’re welcome to call the office at 509-763-0320 to check hours for a specific day.
- A few years ago we changed the office phone number, but the phone company didn’t list it in the phone book. After numerous calls to Verizon, this year’s phone book has it right: 509-763-0320. The local phone service provider recently changed from Verizon to Frontier - no action is needed by homeowners, as the change occurred automatically.
- Please remember to notify us if you change your email address. Chelcie is contacting members whose email addresses are no longer working.
- Snowplowing and sanding the roads is our major activity now, along with keeping the plow trucks, plows, sander, and backhoe in operation.
- Fabricated and installed new mud flap holders on the dump truck. Also installed new mud flaps.
- Ken and Henry are installing vibrators on the F350 bed sander and on the dump truck to facilitate sanding operations.
- Made minor repairs to the F350 snowplow.
- Please remember that parking is prohibited on all Ponderosa roads and cul-de-sacs year round so as not to restrict maintenance, snow plowing, or fire apparatus.
- Failure to comply may result in your vehicle being towed, at your expense.
- Water Mains Replacement Project.
- The three main reasons for this project are as follows:
- We need larger mains to provide adequate fire flow for the Fire Department.
- The State of Washington Supreme Court, on Oct 28, 2010, ruled in favor of the Dept of Health and now requires water service meters to be installed on each service by January, 2017.
- We need to reduce the amount of water wasted due to water main leaks. Ken and Bill conducted tests in October to try and determine the amount of water leakage from our water mains. The exact amount cannot be determined, however they estimate 23% of our total water usage in 2010 was due to water main leaks. This amounts to 5.4 million gallons per year. This water system was originally installed in the 1960’s. We repair leaks whenever we find them, but many show no signs because they are buried deep underground.
- Bill Schmidt has completed the computer simulation models of our water system to determine the flow, pressure, and velocity given different variables. From this, Bill has created a water mains design specifying 6” & 8” pipe sizes and a PRV station on Colt. He is ready to submit the design and Project Report to the Department of Health, which they must approve before we get bids. Ken, Henry, Mary and Jeanne reviewed the report.
- Detailed engineering continues with Ken, Bill and surveyor reviewing the second pass of the new, detailed water system maps along Camp 12 Road and Riata.
- Copies of the report and maps are available in the office for members to review.
- Mary and Bill Schmidt submitted a new loan application for State DWSRF funds (1.5% interest.) We were denied funding last year, but we thought it was worth trying one more time. Ken and Jeanne reviewed the application. We should be notified in May on the outcome of our application.
- Bill and Mary met with Mick Lamar, Fire District #4 Chief, to discuss the design.
- Turned off/on water for homeowners, as needed.
- Conduct weekly review of water system.
- Conduct monthly water quality tests and report results to DOH.
Buildings & Grounds
- At the direction of the Board, ordered an American flag and Washington State flag to be on permanent display in the clubhouse.
- Cleaned and prepared the clubhouse for the various social groups and rentals.
- Ken made repairs to the bathroom in the Caretaker’s house.
- Installed smoke detectors in the Clubhouse, office and swimming pool areas.
- Began planning the design to improve the section of the clubhouse parking lot that is blocked off to protect the clubhouse septic drain field. The goal is to implement the design in April.
Financial Reporting and Management
- Completed & posted January financial reports.
- Made federal tax payments and transferred funds to specific accounts as the Bylaws require.
- Received and reviewed our 2011 property taxes which increased 35% because the county reassessed property values in 2010. The Ponderosa properties are classified to minimize our taxes (e.g. No Value or Open Space) and still retain options to use the property.
- Agreed to payment plans upon request by homeowners, in accordance with the Operating Procedures and Bylaws.
- Contacting homeowners who are past due on payment.
Support to the Board of Directors, Committees, and Others
- Prepared for and attended the February 12 Board Meeting.
- Assisted the Board Secretary, Claudia Kuniholm, in filing the Ponderosa annual report with the Washington Secretary of State. This is an annual State requirement.
- Provided documentation and information to the Board, as needed:
- For real estate issues – worked on ten (10) issues.
- We worked with Chelan County to get them to sell their lot at 25701 Camp 12 Road. It is for sale with a minimum bid of $10,000.
- Met with Mick Lamar, Fire District #4 Chief to discuss fire permits, Burn Day, and other topics.
- Provided information in support to the Watershed Committee for their presentation at the February 12 Board Meeting.
- Copies of the Riparian Assessment are in the office for member use.
- Reviewed the new Trails map under development.
- Attended the Bylaws Committee meeting on February 5. Provided information and acted as scribe for the committee. Provided information to the committee chair in planning for the next meeting on March 5.
- Provided information, as needed, to the Nominating Committee Chair in support of their efforts to identify members willing to run for the Board of Trustees in May.
- On a weekly basis, review status with Director of Operations.