Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding storm drainage, water leaks and frozen pipes, 2014 dues, clubhouse rentals, weather conditions, PCC road regulations, Christmas lights contest, flagging in the greenbelts, and requests for local businesses that snowplow driveways and for businesses that cut and remove trees.
- Several properties sold in the Ponderosa. Provided New Member Packets to owners and information to escrow companies, realtors, sellers, and buyers.
Roads & Equipment
- Please obey the speed limit of 15 mph. It’s a safety issue for icy roads!
- Snowplowing, sanding, and keeping the equipment running are our major winter tasks.
- The weather in December was unusual – very little snow and a two week stretch of very cold temperatures, followed by freezing rain, then a pattern of thawing and freezing. Ice has been everywhere – driveways, decks, porches, and roads. We’ll continue sanding (and if it ever starts snowing, we’ll plow, too!)
- Geno communicates weekly with the garbage company -- we prepare the roads for the garbage trucks which require greater traction due to their weight and size.
- Geno repaired the heater on the backhoe.
- Ken repaired the wiring for the lights on the F350. Also replaced the wiper motor.
- Ken and Geno replaced the alternator and thermostat in the Yukon.
- Installed the “Icy Roads – Carry Chains” sign on Colt. Please tell your guests to carry chains and use them when needed.
- Provided support to Doug Pendleton, Committee Chair and project lead, for the upcoming logging project planned to begin in January, 2014.
- Ken and Geno marked the water system telemetry lines and other components so they can be avoided by the logger.
- As logging proceeds, Geno and Ken will be involved to ensure the logger protects water components and roads.
- Received several questions from members about the flagging in the greenbelts and referred them to the latest Pine Needler and Doug’s article on the logging project.
- Unfortunately, the very cold weather in early December resulted in frozen and broken water pipes for at least half a dozen members. In two cases, we saw water running out of uninhabited homes so we turned off the water and notified the homeowners. Ken and Geno accessed the water vaults to turn water on/off for several additional members with leaks.
- Replaced the primary gate valve for Well #3, which was malfunctioning.
- As weather conditions allowed, we continued programming the radio-read devices on the water meters – the project is over 85% complete.
- Received training from the meter company representative who was onsite to set up the meter data management software and set up the handheld device for reading meters.
- Began reading meters.
- Completed year-end water use records and set up new records for 2014. We are required to report both how much water was produced by our wells, and how much water was utilized by members.
- Performed water system “locates” when requested via the “call before you dig” service.
- Conducted monthly coliform water quality tests.All tests were satisfactory and were reported to DOH.
- Also, the results of the organic samples taken from Well #4 (when we pulled the well) were satisfactory.
- Geno attended the free first aid class held at Fire District 9 headquarters at Lake Wenatchee.
Buildings & Grounds
- Cleaned the clubhouse for social events and rental groups.
- Chelcie created the 2014 homeowner’s dues invoices and mailed to all members. The first half payment is due February 15 and the second half is due July 15.
- If you recently changed your phone or email, please be sure to update us with your February payment, or email us at firstname.lastname@example.org
- Provided year-to-date expense and budget information to committee chairs.
- Made the final water project payment to KRCI on December 3 rd, as required by the settlement agreement.
- Submitted application for, and received, the final water project reimbursement from the State of WA, until the project is officially “closed” in October, 2015. We have been reimbursed for 95% of the loan, the final 5% will be reimbursed in November, 2015.
- Our attorney created a foreclosure plan for one property.
- 2013 year-end financial transactions and tax payments were completed.
- The December, 2013 Ponderosa financial reports (which are the 2013 year-end reports) will be available when all 2013 invoices and bank statements have been received. This usually occurs around the 20 th – 24 th of the month.
Support to the Board of Directors and Committees
- Prepared for and attended the Board Meeting on December 14.
- Updated Vern Little, Director of Operations, on a regular basis.
- Worked with Daryn to write and send a letter to the Cascade Medical Center in support of retaining locally based ambulance service in the Plain/Lake Wenatchee area.