Ponderosa Community Club Association Manager Report
by Mary Cox
Mid-October through November, 2013
We welcome your suggestions and ideas for improvements. Our major activities are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding fire rules, storm drainage, dead trees, clubhouse rentals, weather conditions, PCC road regulations, and requests for local businesses that snowplow driveways.
Water System Upgrade to New DOH Regulations and Fire Protection
- Granite Construction completed restoring the paved roads on October 16. Forsgren Associates conducted the final inspection. PCC paid Granite
- In November, the one year warranty with Chelan County for work on Camp 12 Road ended. Chelan County released PCC from the bond requirement. The bonding company will refund PCC the prorated portion of the insurance bond.
- KRCI fixed a defective asphalt patch. All warranty issues are resolved. One year warranty ended on November 13.
Roads & Equipment
- Ken and Geno are performed annual services and maintenance on all our rigs prior to winter. This includes the sander on the dump truck and the sander on the F350.
- Snow tires were also installed and tire chains were checked and repaired, as needed.
- Repaired a large hole in the dump truck exhaust pipe (it allowed exhaust into the cab.)
- Repaired the heater on the Yukon.
- Storm Drainage
- Had a catch basin installed and contoured the landscape at the corner of Pinto and Stirrup in order to contain runoff.
- Had a large swale dug at the end of Stirrup to create a water retention area and added a culvert. This is to handle the water coming down Palamino.
- At corner of Quarter and Lariat, installed a drainpipe and filled the eroded area with gravel. In the last 5 years, erosion has occurred here 3 times.
- Since these were installed, we’ve had two rain storms, each dropping approximately 1 inch of rain in 24 hours. The new drainage areas performed adequately.
- Thanks to Blewett Rock and Gravel, and Premium Rock, for donating a load of gravel to the Ponderosa!
- Replaced a broken check valve in Well #4, which required pulling the well. A different type of check valve was installed, at our engineer’s recommendation.
- While the pump was exposed, we took samples of organics from the pump for analysis.
- Continue programming the radio-read devices on the water meters – the project is over 80% complete.
- The programming was delayed by several failures which were difficult for the meter company to identify. After several attempts, they identified some defective cables which connect the meter and the radio. New cables were provided under warranty.
- Resolved a minor microswitch problem on Well #1.
- Ordered more snow stakes to mark water vaults prior to winter. Installed the snow stakes.
- Installed road safety markers to identify the water blowoff vaults and the PRV station on Colt.
- Performed water system “locates” when requested via the “call before you dig” service.
- Accessed the water vaults to turn water on/off, as needed, for homeowners.
- Conducted monthly coliform water quality tests.All tests were satisfactory and were reported to DOH.
Buildings & Grounds, Swimming Pool
- Cleaned the clubhouse for social events and rental groups.
- Prior to snow season, picked up the pine needles from the lawns/playfield, and did a final mowing for the season.
- In late August, one of the two pool heat pumps failed, and a significant leak occurred in the propane furnace. After analyzing the options for repair or replacing, the Board decided to replace both. Orders were placed, and new units were delivered in October for installation next spring.
- Provided support and input to the Committee Chair, the Board, and our forester on the upcoming logging project and review of the logging contract.
- Assisted the Committee Chair, Doug Pendleton, in submitting a cost sharing application to the DNR for a 2014 grant to fund slash clean-up from the logging project.
Financial Reporting and Management
- Each month, Chelcie and Mary complete and post the monthly financial reports; make federal tax payments and transfer funds to specific accounts as the Bylaws require; and review the Ponderosa financial reports with the PCC Board of Trustees Treasurer, Stan Morgan.
- Proceeded with the delinquent dues process – water shut off may occur at 60 days past due, and liens may be filed at 90 days past due.
Support to the Board of Directors and Committees
- Prepared for and attended the Board Meeting on November 9.
- Provided documentation and information to the Board, as needed:
- For real estate issues – worked on one (1) issue.
- Updated Vern Little, Director of Operations, on a regular basis.
- Participated in the Strategic Planning Committee Meeting on October 19.
- Provided articles for the Pine Needler.