Ponderosa Community Club
Our Mission: The Ponderosa Community Club's mission is to create and maintain a safe and welcoming community which enhances recreational and residential living through active membership participation, visionary leadership, and commitment to sustainability and harmony with the natural environment.

Association Manager


Governing Documents



Ponderosa Community Club Association Manager Report
by Mary Cox
November, 2010

 We welcome your suggestions and ideas for improvements.  Our major activities for November are listed below.

Serving Homeowners

  • Responded to homeowner’s calls, emails, and office visits regarding the cold weather, road maintenance, property encroachments, water leaks, and information on service providers for snowplowing.
  • Please note that where Camp 12 Road leaves the Ponderosa to the south is a private road through the Standing Rock community.  Ponderosa members may walk on the road but no motor vehicles are allowed.
  • The Social Committee decorated the Clubhouse for Christmas – it looks very festive.  Check out the Social Committee events in December http://www.ponderosacommunityclub.org/committees/socialcalendar.htm
  • I’m sad to report a home on Saddle was destroyed by fire on November 23.  Cause of the fire appears to be a faulty space heater.  Our fire department extinguished the fire and was aided by Fire District #9.  The fireman used the new fire hydrant we installed in October.
  • Please remember to vote and return your ballots before the Board Meeting on Saturday, December 11th.  Thank you!
  • The Fire Department asked us to say, “Thank you!” to all who voted in favor of the Fire District #4 levy on November 4 – it passed!


  • Winter is here and it’s time to enjoy winter sports.
  • We began snowplowing and sanding the roads on November 20th.
  • Please review our snowplowing policy on the website at http://www.ponderosacommunityclub.org/rulespolicies/snowplowingpolicy.htm
  • Please remember that parking is prohibited on all Ponderosa roads and cul-de-sacs year round so as not to restrict maintenance, snow plowing, or fire apparatus.  The road rules are at http://www.ponderosacommunityclub.org/rulespolicies/roadrules.htm
  • We serviced all of our vehicles and ensured they were ready for winter use.  Made some minor repairs to the dump truck and v-plow on the pickup.
  • Installed new front tires on the backhoe.
  • Inspected and repaired all tire chains:  dump truck, back hoe, pickups.
  • Before the snow started, we inspected the ditches along our steep roads for blockages. We cleared the ditch on the corner of Stirrup and Palamino.
  • Cut down and removed dead trees on Bronco (1 tree), Stirrup(2 trees), and Spur (4 trees).

Water System

  • Continued work with Bill Schmidt on the detailed engineering for the water distribution replacement project.  This will take 6 months and is needed to create bid documents.
    • The surveyor has completed their field work and is creating a detailed map of the water system.
    • Bill Schmidt is running computer models of our water system with variables of flow, pressure, and velocity to determine the correct pipe sizes and configuration.
  • Met with the USDA Rural Development to discuss funding the water distribution replacement project.
  • While were replacing a water service valve on Saddle, we found the neighbor’s water service was leaking underground and the neighbor down the street had a broken water line underground.  We informed the homeowners and the leaks were fixed.
  • Identified a water leak on Colt in the homeowner’s water valve, notified the homeowner, and turned off the water.
  • Repaired a leaking water distribution valve on Saddle.
  • Turned off/on water for homeowners, as needed. 
  • Provide Water Availability Forms when requested.
  • Conducted weekly review of water system.

Shop Safety Upgrade – Capital Improvement

  • The septic system passed inspection and is complete.  Henry and Ken did this work.
  • The electrical contractor is nearly finished – electrical inspection was passed.  We now have adequate lighting inside and outside the shop.
  • Insulation has been installed and inspections passed.
  • In December, the sheetrock will be installed and the plumbing trim out will be completed.
  • We built storage shelves in the “new” storage area for our water system parts and other maintenance items.

Financial Reporting and Management

  • Completed & posted November 2010 financial reports & made federal tax payments.
  • Provided reports to committee chairs on expenses year to date.
  • Analyzed November and upcoming December expenses against YTD totals and budget.

Homeowner’s Dues

  • Filed a lien on a property 90 days past due.
  • The Board is considering options with two possible foreclosures.

Support to the Board of Directors and Committees

  • Provided documentation and information to the Board, as needed:
    • For real estate issues – worked on fifteen (15) issues.  Board member Daryn Wilbur and I walked the greenbelts affected by encroachments.
    • One of the issues involved working with Chelan County to get them to sell their lot at 25701 Camp 12 Road. 
  • Continued work with the Watershed Committee Chair to finalize the contract for creation of a Forest Stewardship Plan for the Ponderosa greenbelts. 
  • Continued reviewing, organizing, filing and archiving records from past years (1980 – 2006).
  • Tracked receipt of the 112 Owner Acknowledgement Forms regarding the Ponderosa Articles and Bylaws. 
    • Sent three water shut off letters which resulted in the return of the forms without shutting off the water.
  • On a weekly basis, review status with Director of Operations.




Board Minutes

Meeting Agendas



Long Range Plan

Ponderosa Community Club
21100 Cayuse Leavenworth, WA 98826 secretary@ponderosacommunityclub.org
Washington State, USA

Copyright 2003 Ponderosa Community Club All rights reserved.
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