Ponderosa Community Club Association Manager Report
by Mary Cox
We welcome your suggestions and ideas for improvements. Our major activities for January are listed below.
- Responded to homeowner’s calls, emails, and office visits regarding the December snowstorm, weather conditions, snowplowing, sanding, 2013 dues and water assessment, security monitoring companies, and referrals for local companies that snowplow driveways, remove brush, and cut down trees.
- Winter sports are underway. SAFETY should be the TOP PRIORITY! Please ensure you and your guests observe PCC”s road rules:
- Snowmobiles are allowed only on Ponderosa roads (not greenbelts) and must follow our Road Rules: 15 mph, stopping at Stop signs, using turn signals, etc…
- Sledding hills are located off the Aster Trail and also under the power lines.
- Sledding is prohibited on all Ponderosa roads.
- Met with the Fire Department, PCC maintenance staff, members of the Watershed Committee, and our consulting forester, Richard Schellhaas, to discuss options for cleaning up tree debris after the December storm. This is a topic for the February 9 Board Meeting. Information will also be published in the Pine Needler, which will be published later in February.
Roads & Equipment
- Snowplowing, sanding, and keeping the equipment running are our major tasks.
- At the end of January, the weather changed to an almost spring-like pattern: snow is melting during the day and freezing at night. The roads are icy. Please drive slowly and carefully.
- Repaired the F350 snowplow, hydraulic hoses on the dump truck, and a problem with the F250 engine.
- Please remember that parking is prohibited on all Ponderosa roads and cul-de-sacs year round so as not to restrict maintenance, snow plowing, or fire apparatus.
- Failure to comply may result in your vehicle being towed, at your expense.
Water System Upgrade to New DOH Regulations and Fire Protection
- See the Board Meeting minutes for information.
- A member reported a water leak on Morgan. We turned off the water and notified homeowner.
- If you see water leaks, please report them to the office. Thank you!
- Ken worked with Bill Schmidt to repair and reprogram the controllers at the booster pump and well field A, which sustained extensive damage in the September lightning storm.
- Basic repairs were made in September to allow the system to run and be operated manually. Additional repairs have been on-going, as time and weather allow.
- A second controller has been sent away for repair.
- This incident is covered under our insurance.
- Next step is instrumentation repair at wellfield B.
- Completed year-end water use records and set up new records for 2012.
- Conducted monthly water quality tests and reported the results to DOH.
Buildings & Grounds
- Cleaned the clubhouse for social events and rental groups.
- Reviewed and discussed the Community Wildfire Protection Plan with Doug Pendleton, Watershed Committee Chair.
- Reviewed and advised on the Forest Stewardship Plan application process. Reviewed application and documentation.
Financial Reporting and Management
- January is a very busy month for Chelcie with all the year-end reporting and preparation for 2013.
- Completed & posted 2012 year-end financial reports.
- Made federal tax payments.
- Issued 2012 W-2 and 1099 reports.
- Updated our standard financial reports to reflect the new budget.
- Transferred funds to specific accounts as the Bylaws require.
- Closed 2012 files and set up new files for 2013.
- Created and mailed 2013 annual assessment invoices. Please return your first half payment by February 15 th – thank you!
- Agreed to payment plans upon request by homeowners, in accordance with the Operating Procedures and Bylaws.
Support to the Board of Directors and Committees
- The Board did not meet in January. The next meeting is February 9.
- Submitted our Annual Report to the Washington State Secretary of State.
- For the Nomination Committee: provided process information and documentation.